Businesses that conduct business travel to international locations usually need to meet their clients’ clients at some point during the trip. Conferences are often the only way that a business can do this. This often means that a travel agency or conference organiser will give the speaker’s booking a good deal of consideration.
However, it is vital that any travel agency or conference organizer offering a speaking engagement want to ensure that the most appropriate venues are available. Conference venues in particular need to be carefully considered before a contract is signed. This means that not only do all the necessary research to determine the best venues for your particular topic, but you need to work out the budget as well.
Conference Venues can have a significant impact on your visibility and on your business’ visibility. You may think that you are simply providing your speaker with an opportunity to have an informative and stimulating discussion at a public venue. However, you should also remember that you are providing an audience with a chance to see you in action and have a chance to meet you face to face.
Most of the time you are going to find that hotel conference rooms provide the greatest opportunity for these activities because they can be set up in rooms that already exist and whose services you already utilize. However, there are other venues where you can offer your speakers the opportunity to interact with your audience as well as provide them with an opportunity to meet you.
Conference venues that can accommodate the needs of your speakers include convention center locations, universities, hotels, resorts, college campuses, museum exhibits, or other types of meeting places. However, remember that you can’t assume that the crowd attending your speech will be your typical clientele. Think about who else will be in attendance and consider whether or not they are important enough to merit your own speaking engagement.
The topics that you speak on, and the audience that you cater to, are also important when considering the best venues for your speaker’s talks. After all, a hotel conference room is unlikely to be a good option for your speaker if they are a sex offender or someone who has made controversial comments. Unless of course you can get them to hold a press conference at one of the conference venues that you are considering. At the very least, you can make sure that they have a reasonable amount of space in their hotel room to conduct the talk.
Before you sign a contract to give a speech at any of the conference venues, you should first thoroughly research the topic that you will be addressing. Ask for references that you can check out to make sure that the venues you are considering are the right fit for your subject matter. Even if you don’t choose the best venue, you can at least check with people in the area that you will be speaking at to make sure that the venue is good for the type of conference you are holding.
Another aspect of choosing the right venues for your speaking engagements is the price. While the cost of doing business in one of the convention centers may be relatively low, the time and money that you will spend traveling to and from your talk will add up very quickly.
Consider that you will have to travel to and from your conference at some point during the day. This can be difficult for many people who suffer from travel issues. It is also not good for your business if you have to deal with the expense of airfare or car rentals.
Try to think about conference venues that offer you some type of discount to help you save on these expenses. If you can afford to pay a bit more, then look for them.
As far as the choice of conference venues go, you should also consider the ease of accessibility. You may also want to consider that the accommodation you will be staying in for the duration of your travel.
Conference venues are an important aspect of your visibility plan and can make or break your business travel and presentation strategy. Do your homework and take time to compare the various conference venues. You will find that the vast majority of venues will fit the criteria for your business.